ࡱ> lnk `bjbjPP ~::QXX 4hH,tL>(,!$>>S^hibFRi0%%8>>% r:   DUTIES OF CAST 2ND VICE CHAIR Rev. 1 Mark Stadtherr, 2002 Rev. 2 Andy Hrymak, 25 November 2003 Rev. 3 Karen High, Spring 2006 Rev. 4 Frank Doyle, 17 December 2007 Rev. 5 Gavin Towler, January 2008 Rev. 6. Karl Schnelle, 8 March 2010 Rev. 7. Richard Braatz, January 20, 2011 Rev. 8. Marianthi Ierapetritou, Sept, 2012 Rev. 9 Ray Adomaitis, June 2013 TIMELINE: January Tell AIChE Coordinator, Gordon Ellis, to change name on website to new Awards Chair Tell CAST website administrator to change name on website to new Awards Chair Update web pages February Send out call via CAST email list (others) Send email to past nominators for renewals (except for 3-year-old running nominations for the David Smith Award) February-March Solicit nominations Contact past sponsors; contact the Secretary-Treasurer (currently Karl Schnelle) to send invoices to sponsors who agree Recruit additional sponsors for the OYR Award and any additional awards, as needed April Compile committee addresses Send completed nominations in pdf form to the Publications Board Chair and/or Secretary-Treasurer (currently Peter Rony and Karl Schnelle) for loading onto the secure website Email address of website and spreadsheet for ballots to Awards committee members Email nominators and tell them that the results will available in June April/May Plan banquet (earlier is better as competition is high for good facilities) June Have ballots due on June 1 Tally results Contact nominators and nominees about results by June 5 Announce recipients at the CAST email list (https://listserv.umd.edu/archives/cast10.html) Request Social Security numbers from winners and forward to Secretary-Treasurer (for checks) Request bios and photos of all winners and a title and abstract for the Computing in 91˶Ƶ Engineering Award lecture Put together information for CAST Communications on award winners (photos, bios), with abbreviated version delivered to AIChE for their technical program June-September Arrange for plaques for winners Arrange for checks for winners November Arrange for drink tickets (e.g., given to award recipients, and to all banquet attendees if banquet finances allow) Collect info for banquet (prepare agenda, ask Wayne Bequette to provide intro, thank sponsors) Check banquet venue for A/V setup Bring camera to take pictures December Write another article for the early spring CAST Communications for the CAST Directors Award and any honorable mentions, as well as photographs from the awards dinner Send materials to new Awards Chair Getting Started You should contact the Awards Coordinator at AIChE Headquarters (currently Gordon Ellis, Awards, 91˶Ƶ, 3 Park Avenue, New York, NY10016-5991. 646-495-1348,  HYPERLINK "mailto:gorde@aiche.org"gorde@aiche.org). Or check for the current contact at  HYPERLINK "http://www.aiche.org/contacts/departmemtnew.aspx"http://www.aiche.org/contacts/departmemtnew.aspx. Tell AIChE Awards Coordinator that you will be the CAST Division Awards Chair for the year and that all relevant AIChE websites should be updated to show you as the contact person for the CAST Division Awards. Be sure that the CAST Web Coordinator (currently Matt Bassett,  HYPERLINK "mailto:mhbassett@dow.com"mhbassett@dow.com) also updates the awards page on the CAST Division website to show your contact information. Also be sure that the correct award sponsors are listed on these websites. Two major websites to check are:  HYPERLINK "http://www.aiche.org/About/Awards/Division.aspx"http://www.aiche.org/About/Awards/Division.aspx and  HYPERLINK "http://www.castdiv.org/CallforNominations.htm"http://www.castdiv.org/CallforNominations.htm Publicity Send out a Call for Nominations early in the year to the CAST10 email list. A complete list of previous winners is maintained on  HYPERLINK "http://www.castdiv.org/CallforNominations.htm"http://www.castdiv.org/CallforNominations.htm. Ask the CAST Web Coordinator (currently Matt) to also post the Call on the CAST website. Also send the Call to all chemical engineering departments in the U.S./Canada. There may be other ways also to publicize the Call. A few weeks before the deadline date, repeat the post to the CAST10 email list. It may be harder to get nominations for the Computing Practice Award, as industry people usually need more prompting, and for the Himmelblau and CAST Young Researcher Awards. You may have to solicit nominations or form a nominating committee to propose names and solicit nominations. Requests for nomination renewals and updates Do this also early in the year. Nomination packages are active for three years. For packages that are still active, the nominator should be asked if he/she wants to update the package for this years competition. All or any part of the package can be updated. The nominator should not be contacted for nominations for the David Smith Award that have gone for three years (this is in accordance with the CAST bylaws). For any other packages that have gone three years, the nominator should be notified that the package needs to be renewed. A sample letter is below. Renewals of intent and updating of documentation are important. Subject: This email is to confirm that you will be submitting a nomination for NOMINEE Dear NOMINATOR, This email is to confirm that you will be submitting a nomination for NOMINEE for the W. David Smith, Jr. Graduate Publication Award. You are allowed to update any part or all of the nomination package, or use the same nomination package as last time. Please email the nomination package to me by April 15. Regards, Richard Braatz, CAST Awards Chair Sponsors In February you should contact sponsors, in collaboration with the Secretary-Treasurer (currently Karl) regarding the sponsors and their intent to be sponsors again. If there are any dropouts as sponsors, you may need to find replacements. For 2011 a sponsor needs to be recruited for the OYR award. As soon as sponsors commit, ask the CAST Secretary/Treasurer to send out invoices to the sponsors. You should send an invitation to each sponsor to send a representative to the banquet. Brochure At some point, the AIChE Awards Coordinator may ask for information needed to update the AIChE Awards brochure. Provide updates on the award sponsors and be sure that your contact information is listed. Include information about the CAST Directors Award in the brochure (if this has not already been done). Sending ballots Once all the nomination packages are received, make sure that they are in pdf format to upload onto the web. If the support letters come in separately, then add them to the nomination file to create a single pdf file per nomination. Exactly who votes on the nominees is partly spelled out in the CAST Bylaws, but not entirely. By tradition, the voters for the Computing in 91˶Ƶ Engineering Award, Computing Practice Award, Outstanding Young Researcher Award, and David Himmelblau Award are the six Directors, the Chair, 1st Vice Chair, 2nd Vice Chair, Secretary-Treasurer, immediate Past Chair, and the previous years winner of the Computing in 91˶Ƶ Engineering Award. For the David Smith Award, the voters used in the past were the three previous winners of the Computing in 91˶Ƶ Engineering Award (as required in the bylaws) and the six Directors. This seemed to work well. Voters were asked to rank order their top three choices. Nominees for a particular award should not be allowed to see the nomination packages for that award or to vote for that award; for such conflicts, a replacement voter should be selected from the CAST Executive Committee, to provide enough votes to arrive at statistically significant selections for each award. The ballot is best sent out as a spreadsheet. Sample letters are below. To: CAST Awards Committee From: Richard Braatz (CAST Awards Chair) Dear Frank, Please review the nomination packages below and enter your votes into the attached Excel spreadsheet. The qualifications for each award are listed at  HYPERLINK "http://www.castdiv.org/CallforNominations.htm"http://www.castdiv.org/CallforNominations.htm and the voting instructions are: 1. Please vote for no more than three candidates in each category. 2. 1st choice gets 3 points, 2nd choice gets 2 points, 3rd choice gets 1 point, write "no award should be given" if you feel that no nominees are deserving of the award. 3. Only the Directors and the previous year's recipient of the Computing in ChE Award vote on every award. If a cell is grayed out then you do not vote in that category. Please email the Excel spreadsheet with your votes to  HYPERLINK "mailto:braatz@illinois.edu"braatz@illinois.edu by June 1, 2010. Best Regards Richard Computing in 91˶Ƶ Engineering Award: <<>> Computing Practice Award: <<>> CAST Outstanding Young Researcher Award: <<>> **** To: CAST Awards Committee From: Richard Braatz (CAST Awards Chair) Dear Erik, As a recent recipient of the CAST Computing in 91˶Ƶ Engineering Award, you are one of the voters for the David Smith Graduate Publication Award, which "recognizes an individual for published work on the application of computing and systems technology to chemical engineering". Please review the nomination packages below and enter your votes into the attached Excel spreadsheet. The voting instructions are: 1. Please vote for no more than three candidates. 2. 1st choice gets 3 points, 2nd choice gets 2 points, 3rd choice gets 1 point. 3. If a cell is grayed out then do not vote in that category. Please email the Excel spreadsheet with your votes to  HYPERLINK "mailto:braatz@illinois.edu"braatz@illinois.edu by June 1, 2010. Best Regards Richard W. David Smith, Jr. Graduate Publication Award: <<>> ** optional email sent to voters in response to question about requirements for the Himmelblau Award *** this email probably wont need to be sent in 2011; the email is only relevant when a nomination is for computer aids that is much over 10 years old *** To: CAST Division Awards Committee From: CAST Awards Chair I encourage you to take the qualifications for each award (listed at  HYPERLINK "http://www.castdiv.org/CallforNominations.htm"http://www.castdiv.org/CallforNominations.htm) into account when voting. You may be less familiar with the David Himmelblau Award. The award qualifications are: "Recognizes an individual or group making new and novel contributions to computer aids for chemical engineering education. Educational innovators working in industry or in a company that develops computer-based educational aids are also eligible for the award. Specifically, the nomination and the citation for the award must refer to a significant contribution to computer-based chemical engineering education within the past decade." The qualifications indicate that the award is based on a contribution in "the past decade". Follow your own judgment on how to interpret this qualification, whether a particular nomination meets this qualification, or how much to penalize a particular nomination based on how well it satisfies this qualification. For example, one voter may interpret this qualification to mean that the computer aids were released within the past decade. Another voter may interpret this qualification to mean that the computer aids could be originally released more than a decade ago but still qualify provided there have been major improvements in the last 10 years that are clearly described in the nomination. Another voter may have a weaker requirement for what constitutes evidence that the contribution has been significant in the last 10 years. Another voter may make more subtle distinctions. At any rate, follow your conscience. Regards, Richard Tallying ballots To account for the rank ordering, we use a system of 3 points for first, 2 points for second, 1 point for third, with the rest of the scores being zero. The person with the average highest score wins. In 2003, the CAST Executive opened up the possibility of a follow-up discussion within each judging panel to come up with a single consensus candidate. This suggestion does not have to be implemented. Each vote should be reviewed to assess whether a voter may have accidently used 1 point for first and 3 points for third, based on comparison to rank orderings provided by other voters. On average perhaps one such mistake in rank ordering occurs in a given year. Evaluators have the option of voting No award should be given for each award. No award will be given only if a significant fraction of the revierws vote in this manner; a large number of all-zero votes also will be taken as an indicator that no award should be given. Notifications Notify the award recipients and their nominators. Notify the nominators of non-recipients. See file folder for samples. Once you are sure that the recipients have received the news, inform the AIChE Awards Coordinator, notify the web coordinator (currently Matt Bassett) so that he can post this information on the web site, and post an announcement to the CAST10 listserv ( HYPERLINK "https://listserv.umd.edu/archives/cast10.html"https://listserv.umd.edu/archives/cast10.html). A sample announcement is below. Dear Colleagues, I am delighted to announce the recipients of the 2010 AIChE CAST Division Awards: *Computing in 91˶Ƶ Engineering Award: Nikolaos Sahinidis, Carnegie Mellon University *Computing Practice Award: William Schiesser, Lehigh University *David Himmelblau Award for Innovations in Computer-Based 91˶Ƶ Engineering Education: Michael Cutlip, University of Connecticut, and Mordecai Shacham, Ben Gurion University of the Negev *CAST Outstanding Young Researcher Award: Juergen Hahn, Texas A&M University *W. David Smith, Jr. Graduation Publication Award: Mark A. Snyder, Lehigh University I hope you can join us on November 9th at the CAST Awards Banquet during the AIChE Annual Meeting in Salt Lake City where the recipients will be recognized. Best, Richard Richard D. Braatz Second Vice Chair, AIChE CAST Division Winner information and plaques Collect the biosketches, photograph, and SSN from the winners. Email the list of awards and photographs to the AIChE Awards Coordinator for inclusion in the AIChE Meeting Program Book. Forward the SSNs to the Secretary-Treasurer (currently Karl Schnelle) so that checks can be written, and forward the biosketches and photographs to the Web Coordinator (currently Matt Bassett) for publication in CAST Communications/Newsletter. The Web Coordinator will also want you to gather some quotes from the nomination packages for purposes of the award announcement in the CAST Communications/Newsletter (read the quotes and biosketches at the Awards banquet and acknowledge the sponsor when introducing the winners). Order award plaques and checks. You are responsible for arranging for the plaques and checks to be delivered to you and/or to the meeting site before the banquet. AIChE will mail the checks to you; contact Karl Schnelle, CAST Treasurer, to have invoices sent to AIChE for Award checks and plaques. (Also see  HYPERLINK "http://www.aiche.org/DivisionsForums/Resources/Financial.aspx"http://www.aiche.org/DivisionsForums/Resources/Financial.aspx). The details for ordering the plaques are on the AIChE web site. You will need to provide the name of each award, the citation, and the sponsor to go on each plaque. Also you/Treasurer need to tell AIChE the amount of the check and the SSN for the recipient. In addition to the five main awards you should also order a plaque and check(s) for the Directors Award for the previous year (for best poster paper at a Fall Annual Meeting). Contact the primary author on the paper to see how the money should be divided among authors. You should also order an appreciation plaque for the outgoing CAST Chair. [The student travel grant recipients do not receive a plaque or fancy paper; they receive a letter in advance from the student travel grants award chair.] Banquet You are responsible for arranging the banquet: location, menus, cash bar, price for tickets, everything. The best contact person for this is/was Jeff Woods (Meeting Director at  HYPERLINK "mailto:jeffw@aiche.org"jeffw@aiche.org). For 2010, it was June Lee,  HYPERLINK "mailto:junel@aiche.org"junel@aiche.org. Having the banquet outside of the convention center has generally worked well, when the costs have been manageable. The A/V cost is charged to the CAST division rather than to the banquet participants. By mid-August email all award recipients (including student travel grant recipients) that they will receive complementary tickets at the banquet and they should not sign up or purchase banquet tickets when they register (typically 1 ticket per award). Ask that they send you their choices for main course so that you can forward that information to the restaurant in charge of the dinners. In the past there was an arrangement to obtain some complementary tickets that the Second Vice-Chair gave to sponsor representatives if and when they showed up at the banquet or were inserted into their registration packets, but this practice ended due to the high costs of complementary tickets (6 awards + 5-10 graduate students for travel grants). In 2010 the cost of complementary tickets was charged to the CAST division membership, to encourage attendance at the banquet, rather than charging the cost to the paying banquet participants. The week before the conference you need to get a CAST EC member to serve as door man, to check tickets and let in the complementary dinner holders. ** To: CAST Award recipients From: CAST Division Awards Chair CC: Ray Adomaitis, Karl Schnelle Dear Nick, Bill, Mark, Juergen, Michael, Tunde, and Mordechai, A complementary ticket will be available for you at the door to the CAST banquet at 6:30 pm on Tuesday, November 9, at the Salt Palace Convention Center, Salt Lake City. Please email to me your preference for your main course: (1) lemongrass chicken, (2) sesame salmon, or (3) vegetarian Do not sign up or pay for a ticket to the banquet when you register for the conference. Cheers Richard ** Note: All that AIChE handles is the ticket purchase for registrants; you do a head count with caterer, with a margin built in for complementary tickets (the number of attendees in 2007-2010 were ~100). Also, youll want to overestimate the head count by about 10% for on-site sales. IMPORTANT: student travel grant award winners also get complementary tickets check with the student travel grant awards chair (currently Ray Adomaitis) for the names of recipients. ** To: CAST Student Travel Grant Chair From: CAST Division Awards Chair Hi Ray, When you contact the graduate student travel award recipients, please inform them that a banquet ticket will be available for them at the banquet and that they should not buy a ticket when they register for the conference. Please ask then to email to me their preference for the main course: (1) lemongrass chicken, (2) sesame salmon, or (3) vegetarian Also, please email to me the student names so that I can add them to a list for people who have complementary tickets. Cheers Richard Double-check that the CAST awards banquet information is correct when you register yourself for the conference (typically this information is available in mid-August). Double-check that AIChE hasnt moved the banquet or poster session to different days of the week (like in 2010, when they moved the CAST poster sessions to Tuesday so that it would overlap with the CAST banquet). You also need to be sure that the banquet room has been set up with the appropriate audiovisual equipment (determine from the speaker, recipient of the Computing in 91˶Ƶ Engineering award, what he/she will need and request it via AIChE). Remember to bring a camera and ask someone to take pictures of the award recipients. In 2007, we used AIChE to get the main award speech videotaped, but this was not repeated due to cost and difficulty in hosting the large video file online. Except for the short business meeting that the CAST Chair will conduct after dinner, you are basically the MC for the evening. You have the right to set up the actual award ceremony how you like. In 2010 the Awards Chair prepared a Powerpoint slide in advance for each recipient, and focused on doing all of the talking and keeping the award distribution process running smoothly. The CAST Chair handed the award plaques to each recipient, provided the congratulatory handshake, and posed for the photograph. This distribution of labor results in a smooth and professional running event, with a minimum of people dancing around the stage. If the First Vice Chair attends the banquet, then it is useful to have that person to stand in the background and hand each award plaque to the Chair when needed (in 2010 this task was done by the Awards chair who hid the plaques under the podium). Award winners checks The student presentation award, CAST Graduate Travel Grant, and Graduate Publication Award go to the student (or former student) as the student is the person who receives the award. For the CAST Graduate Travel Grant, the student is supposed to communicate with their advisor so that the grant supplements their travel to the AIChE, instead of being pocketed by the student---but the CAST division is not engaged in that conversation. The CAST Directors Award goes to all recipients of the poster but the funds are not necessarily distributed equally and there is only one plaque. The corresponding author of the poster is contacted privately and asked whether he/she wants the money distributed equally among the authors or directed only to the presenter. For the other awards (CAST OYR Award, Himmelblau, Computing Practice, Computing in ChE), the funds are distributed equally among all recipients. Some of these awards rarely have multiple recipients or have not had multiple recipients so far, whereas others commonly have multiple recipients. One plaque is given to each recipient, unless the number of recipients is too large. These guidelines indicate the spirit of money distribution, most of which is spelled out or implied by the CAST bylaws, some of which is not so clear.     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